1.1 “Booking Form” means the booking form signed by the Booker, to which these conditions are attached and incorporated into the agreement between the Booker and Event Exec Ltd.
1.2 “Conditions” means the terms and conditions set out in this agreement together with any other terms agreed in writing.
1.3 “Booker” means the legal entity detailed above with whom Event Exec Ltd make this agreement.
1.4 “Event” means the event(s) included in the package, as specified in the booking form.
1.5 “Force Majeure” means an event beyond Event Exec Ltd.’s control, including (but not limited to) an act of God, civil disorder, war or military operations, terrorism or threat of terrorism, national or local emergency, acts or omissions of government, industrial disputes, fire, flood, weather or natural disaster, any other act or omissions of persons for whom Event Exec Ltd is not responsible, or events which are unforeseeable and could not have been reasonably avoided.
1.6 “Literature” means specifications, itineraries, dates, menus and other such similar information published by Event Exec Ltd on the various Packages.
1.7 “Package” means the hospitality services detailed in the booking form, including the event identified on the Booking Form (if any).
1.8 “Price” means the Price for the Package (where applicable) as set out in the booking form
2.1 The Booker wishes to purchase the package (and entry to any events contained within the package) and hereby appoints Event Exec Ltd to procure the package and book entry to any Event(s) contained within the Package on behalf of the Booker in accordance with this agreement.
2.2 The Booker hereby gives its authority to Event Exec Ltd to purchase tickets or other goods/services in the name of the Booker (as agreed with the Booker and confirmed on the Booking Form, or as agreed in writing with the Booker) when Event Exec Ltd makes such bookings and/or completes such purchases.
2.3 Event Exec Ltd agrees to sell and the Booker agrees to buy the package, subject to these conditions and it is expressly agreed that these conditions represent the entire agreement between the parties in respect of the purchase of the package and may only be varied or amended by the written agreement of both parties
2.4 Event Exec Ltd employees or agents are not authorised to make representations (whether oral or in writing) concerning alterations to the information in the literature or these conditions and any such alterations shall only be binding when confirmed in writing by a director of Event Exec Ltd. The Booker acknowledges in signing the booking form attached to this agreement that they have not relied on any such representations.
2.5 The Booker acknowledges that whilst Event Exec Ltd has assisting with the procurement of tickets and other goods/services (if any), Event Exec Ltd is not in a position to guarantee the performance/availability of any services as these matters are ultimately not within the control of Event Exec Ltd. As is usual in virtually all hospitality situations, individual service providers reserve the right to make organisational/logistical last minute changes which are totally beyond the control of Event Exec Ltd and hence Event Exec Ltd cannot accept responsibility for changes made by external suppliers.
2.6 Event Exec Ltd may at any time and without liability amend any error or omission in their literature (including any alterations on price or description of the package) or invoice or any other document issued by it. If this results in an additional invoice, such amount is due and payable on presentation.
3.1 No binding agreement for the sale of a package shall exist until
3.1.1 the booking form is received back from a Booker duly signed by a person having authority to sign on behalf of the Booker and
3.1.2 the booking form has been acknowledged by Event Exec Ltd, with confirmation of availability of event(s) contained within the package, by Event Exec Ltd and
3.1.3 Full payment of the amount due is received in cleared funds by Event Exec Ltd from the Booker within 2 business days of the initial booking confirmation
3.2 Once payment is received, Event Exec Ltd shall then issue a full VAT invoice.
3.3 Failure to pay any amounts by the due date by the Booker to Event Exec Ltd may result in the cancellation of booking by Event Exec Ltd at its sole discretion.
3.4 Event Exec Ltd agrees to transfer payment to suppliers, as appropriate, for events and other parts of a package, once payment has been received from the Booker in accordance with the conditions of this agreement.
3.5 Event Exec Ltd prefers payment by immediate/Bank Faster payment system for which there is no additional charge.
4 Additional Services
4.1 From time to time Event Exec Ltd may provide additional goods and/or services which do not form part of the package and Event Exec Ltd shall act as agents of the Booker and only on the basis that no liability of any kind shall attach to Event Exec Ltd for the provision of such additional goods and/or services.
4.2 Event Exec Ltd shall issue a separate invoice for any additional goods and/or services which shall be payable within 2 days of the date of the invoice unless the order is placed within 12 weeks of the event when payment is due upon receipt of the invoice.
5.1 Whilst Event Exec Ltd will use all reasonable efforts to deliver the package, it reserves the rights to alter the package in anyway and for any reason which in its absolute discretion it considers reasonably necessary.
5.2 As is usual in the hospitality industry, individual suppliers of any tickets and/or events (which may make up part of your package) reserve the right to alter details of a booking, seat allocations or make other changes to tickets and/or events booked by Event Exec Ltd on the Bookers behalf, without notice.
5.3 Event Exec Ltd will provide the Booker with notice of any changes or variations tickets and/or Events that it may be notified of by a supplier, although Event Exec Ltd shall not be liable for any losses to the Booker if notice is not provided to Event Exec Ltd by the supplier of any changes or variations to tickets and/or events that have been purchased on behalf of the Booker by Event Exec Ltd under this agreement.
6. Exclusive Facilities
6.1 The Booker is not granted any exclusive use of facilities/rights.
6.2 Where a Booker requests an exclusive facility at venue for an event being held, and this has been accepted/agreed with the venue, this will be subject to an additional exclusivity fee. If exclusivity has been requested and is available, this will be noted as an additional item.
7 Ticketing and documentation
7.1 Event Exec Ltd will dispatch, where possible, car park and other passes and information to the Booker prior to the event date, via email or first class post when email is not possible.
7.2 When it is not possible to dispatch all relevant documentation relating to the package to the Booker prior to the event for any reason (for example, the booking made by the Booker is too close to the event date for dispatch to the Booker of the information), Event Exec Ltd reserves the right to make the tickets and all other relevant information available for collection by the Booker at an agreed location on the event date. Event Exec Ltd reserves the right to pass on any additional charges incurred such as courier etc.
8 Warranties and Liability
8.1 Event Exec Ltd cannot guarantee and does not warrant that the event will take place on the date of dates agreed or at all or the ability of its suppliers to supply (all of which shall be treated as Force Majeure). In the circumstances of an event of Force Majeure, the Booker shall not be entitled to any refund except to the extent that Event Exec Ltd is able to obtain a refund from relevant third parties less an administration charge.
8.2 Event Exec Ltd shall not be liable for any consequential loss or damage including (but not limited to) loss of business or profits, loss of goodwill or loss of contracts sustained by the Booker in any circumstances.
8.3 Event Exec Ltd strongly advises the Booker to take appropriate insurance cover for its own protection
8.4 Nothing in this agreement shall exclude or limit the liability of Event Exec Ltd for its negligent acts or omissions which cause death or personal injury, or for any fraudulent misrepresentation.
8.5 Except for claims above, the liability of Event Exec Ltd to the Booker for breach of this agreement or negligence or otherwise shall be limited to a maximum of the price paid by the customer to Event Exec Ltd under this Agreement.
8.6 Tickets or other entry to events which may form part of the package booked for the Booker are subject to the ticket provider / supplier / venue / organizer/ owner’s own terms and conditions and the Booker acknowledges that they shall be bound by those terms and conditions to the ticket provider / supplier / venue owner, in addition to its responsibilities under this agreement.
8.7 Customers must ensure they read their tickets and any other materials / literature forwarded to them by Event Exec Ltd and/or the venue owner / ticket provider / supplier/ organisers / owners when they receive such materials / literature, to ensure that they familiarise themselves with these terms prior to the event and/or attendance at the venue.
8.8 It is the Bookers responsibility to check precise start and end times which are often changed nearer the event time.
9 Cancellations and Termination
9.1 Tickets/packages are not cancellable under any circumstances. All sales are final and the Booker is not entitled to any refund once these terms are agreed.
9.2 If the Booker is unable to utilize the tickets/package, the Booker cannot resell to any other trade company/ticket reseller or individuals. The Booker can only request Perfect Events to resell the package. For the avoidance of any doubt, the Booker remains responsible for settlement of the original contract at all times unless a suitable buyer completes/settles a new agreement. Event Exec Ltd will endeavor to resell the tickets on the Bookers behalf. If Event Exec Ltd is able to resell the tickets, it will pass the proceeds to the Booker net after deducting
9.3.1 an administration charge of £25 per ticket
9.3.2 any/all charges incurred in accepting the booking including bank charges, credit card charges, direct marketing, postage/courier etc.
10 Confidentiality and Data Protection
10.1 The parties agree to keep confidential any information disclosed to the other party where such information is specifically highlighted as being confidential information (“Confidential Information”). The obligations of confidentiality shall continue for as long as the Confidential Information remains confidential, unless any disclosure of the confidential Information is required in order for a party to comply with its obligations under this agreement, or if the confidential Information is required to be disclosed as a matter of law.
11.1 All prices and figures exclude VAT which will be added at the current rate of 20%
11.2 Any failure or delay by Event Exec Ltd in enforcing or exercising any of the terms of rights or powers arising under this agreement shall not constitute a waiver of those terms or rights or powers and shall not affect Event Exec Ltd.’s right to enforce or exercise them at some later stage.
11.3 If for any reason any of the conditions set out in this agreement are held to be illegal and/or unenforceable then the remainder of the agreement will continue in force but without those particular conditions.
11.4 Any notices to be served in accordance with this agreement must be served personally or by recorded mail. All invoices and notices served by will be sent to Event Exec Ltd the Booker at the address on the booking form or such other address that has been notified to Event Exec Ltd in writing. All notices to be served by the Booker shall be sent to Event Exec Ltd registered office address and such notices shall be deemed to take effect only when acknowledged by Event Exec Ltd in writing.
11.5 Any legal costs, expenses or charges incurred by Event Exec Ltd in recovering any outstanding payments shall be paid by the Booker on a full indemnity basis.
11.6 The parties to this agreement do not intend that any term of the agreement shall be enforceable by virtue of the contracts (Rights of Third Parties) Act 1999 by any person that is not a party to it.
11.7 The Agreement is to be considered in accordance with the Laws of England and Wales and the parties hereby submit to exclusive jurisdiction of the English Courts.